Learn How to Become a Quickbook Expert: July 2012

Thursday, July 26, 2012

How Individuals and Companies Can Benefit From Quickbooks Training

Contrary to popular belief, QuickBooks training is not just for business owners and professionals who work in accounting. Although individuals in these two fields are the most likely candidates for taking a QuickBooks course, those who can benefit the most from taking the time to learn
QuickBooks include office managers, secretaries, virtual assistants, and other professionals who work with budgetary concerns. In fact, adding your experience in QuickBooks training onto your resume is one of the best ways to set yourself apart as a potential employee. Whether you’re looking to find full-time employment or seeking to market your services as a freelancer, successfully completing a QuickBooks course can give you the edge you need.

What QuickBooks Software Can Do

For professionals, QuickBooks classes are a great supplement to an existing business education. Many of today’s top employers seek more than just a standard degree; they want to know that their future employees are dedicated to learning the latest technologies. They also want employees who know how to use the software their company relies on. QuickBooks training is a great way to prove your commitment to a lifetime of learning while fulfilling a needed role within the corporate walls. This is true whether you work as an employee or in the capacity of an independent contractor.

Independent contractors and business owners can also benefit when they learn QuickBooks because it is a great way to create accurate, professional reports. These reports can demonstrate income and expenses, business fluctuations, and patterns of spending. Provided in different graphs and charts that are compatible with a number of software applications, these reports are a great way of showing investors and partners how your company stands financially. The software also offers the ability to create estimates, notify billing dates, create invoices, and upload information from bank accounts.
Keeping track of all this information in a timely, consistent manner also means that you and your employer will have an easier time when tax season rolls around, since all your financial information is up-to-date and contained in one easy location.

Why Choose Professional QuickBooks Training

When you learn QuickBooks, you’re not just getting a way to streamline the process of accounting. Although having an accurate understanding of how to keep track of expenses using QuickBooks is key, there is additional value in making financial plans, expanding your client services, and even improving your marketability.

Like all types of software, QuickBooks is just a tool – a tool that requires education and skills before it can be used accurately and to its best potential. That's why QuickBooks classes are essential for anyone looking to use the software in its appropriate capacity. Whether you want to increase your skills for entering the job market, train your accounting department to better utilize the QuickBooks software, boost your own ability to run your business effectively, or simply increase your skill sets when it comes to accounting, the right QuickBooks courses can go a long way in helping you to realize your goals.

Who Can Benefit

QuickBooks training is for just about anyone who is interested in taking control of business finances using the QuickBooks software. From small business owners and bookkeepers to virtual assistants and work-at-home moms, there is no limit to the age or educational background of prospective students. In fact, the training offered at companies like IAC University is designed for this diverse kind of audience.

Educational Formats

Fortunately, QuickBooks courses aren't like the drudgery days of high school and college. When you choose a training course that offers learning on your own terms, you can get access to individual study options, live classes, online group classes, or even one-on-one attention from an experienced professional. No matter what your learning style, there is most likely an educational format that will help you to get the most information possible without disrupting your already busy lifestyle.
IAC University offers QuickBooks training to just this audience. With different levels of training, qualified instructors, and flexible class times, IAC is one of the leaders of providing professionals and individuals with the edge they need in understanding and using the QuickBooks software.
www.IACUniversity.com

Searching for how individuals and companies can benefit from quickbooks training?

About the Author

Cindy Kue

Document Management and Quickbooks

QuickBooks 2010 adds an integrated Document Management System to QuickBooks that is very simple to use.

A Document Management System (DMS) is a program that is used to store documents and/or images of paper documents. This can be a very valuable tool for the business. If there is a customer PO that relates to an invoice, want to be able to find that PO quickly. If there are estimates for clients and are created supporting documents that needs to be able to access those documents when working with the estimate. A DMS system will help organize this information and, if it integrates with QuickBooks, let associate the documents with transactions or other records in QuickBooks.

The QuickBooks Document Management feature is a subscription service that is available for a fee (a limited amount of storage is available for free) and must be connected to the Internet, as the documents are stored in the Intuit Workplace. This is an online application center that Intuit uses to provide "cloud" based features.

Electronically "paperclip" documents to QuickBooks transactions to stay organized and save time finding what is need. Scan documents directly into QuickBooks, or attach electronic files already on the PC.

Store receipts, statements and more online (in the Internet cloud) for easy sharing
Easily attach documents to any customer, vendor, employee, account or transaction
Scan dozens of documents at one time — simply insert blank pages in between and QuickBooks creates individual files7
Keep important documents at the finger-tips and backed-up online
Streamline collecting and matching documents from clients to specific transactions

The attachment feature for additional related or relevant documents is available for Customers, Vendors and Employees. Any contracts, sales or purchase agreements, description of Customer or Vendor to save in the QuickBooks.

Attach a document to the transaction, delete an attached document, or even view the attached document.

There are three options for attaching a document:

Local Files opens a file dialog so to attach a file on the computer. Note that if using an unsupported scanner, it would save the scan as a file and attach it this way.
Scanner will scan the document directly from the Twain compliant scanner.
Online Document Inbox holds documents that have added before they are associated with a transaction or list.

Note that on the bottom of the screen shows the storage space are used, and how much is available. The fee to be paid is based on the amount of storage you use.

A detailed description about the job work or Appendix for Bills, Invoice, Sales Receipts, Purchase Orders, Estimates and Sales Orders, any number of documents can be attached.

It used to be messy to send the documents from QuickBooks, or to open up the Contract to review the terms and conditions of Bills to pay bills on QuickBooks. But using Document Management, the attachments can be located easily, added to online document Inbox, user can be set up and managed and much more on utilities and Document Center Icon on the toolbar.

The Document Management Center provides with a number of filters to refine the view. for example select just invoices, or invoices for a particular customer, have the ability to enter descriptive information for each document

Using the "Inbox"

Add documents to the document database directly, without going through QuickBooks. In the Document Management Center, just click Add Document to Inbox.

Sharing Documents

An important feature of the program is the ability to share documents with other users without having to give them access to the entire set of documents. Select the document in the Document Management Center and select the "share" action. This opens a window that lets us to enter an email address and a message – QuickBooks will send a link to the document.
Bad Points

Not local database, so to depend on Intuit for security and backups. For some people this may be a problem. For others, it isn't. Decide if this fits the business model. Note that Intuit has a very secure online database system.
If stop paying for the service, will lose access to the documents.
Cannot create non-QuickBooks records, so can't attach documents to something not related to QuickBooks.
No ability to add own columns to define other kinds of information to track with the documents.
The product does not integrate with Microsoft Office, unlike other products (like PaperSave Plus). If have an email in Outlook, for example, it has to be printed as a PDF and then attach it separately.
This is a new product, while others have been around longer.

Pricing
As listed on the initial web pages or announcements of this service costs to be:

Free for up to 100 MB of storage.
$4.95 a month for up to 500 MB of storage.
$14.95 a month for up to 1 GB of storage.
$29.95 for up to 5 GB of storage.

Is It a Good Deal?

Certainly it is worth looking at if it is needed this kind of service. This is an example of one of the "cloud" based applications that Intuit will be pushing very strongly. It is the direction that they are going to push in the future for add-on products.
Cannot download a copy of the documents to a local drive. (It wasn't available in the beta test version).
If want local storage, or don't have reliable Internet connections, look at PaperSave Plus (reviewed here). If need integration with Outlook, look at PaperSave Plus
At this time the Intuit product has a lower per-month fee than SmartVault, but it wouldn't be surprised if that company changes its pricing structure.

But still there are many work flow systems available in the market like paperlessovernight developed by cosmic technologies with it's experience in CPA and client market over decade which wil give you better managing workflow for your end client which will help you to give access to your end clients as well.if one interested to know more visit www.paperlessovernight.com

Add/Edit Multiple List Entries –

Copy and paste from Microsoft Excel directly into key QuickBooks Lists with Add/Edit Multiple List Entries. Or, use the new table format to enter new QuickBooks List data faster.

Enter Items, Customers, or Vendors data using an improved table format
Copy and paste lists from Microsoft Excel directly into QuickBooks lists
Edit one list entry then easily copy the changes to many

QuickBooks now offers a spreadsheet view to quickly enter or edit customer, vendor, item, or account information. It can be duplicated and modified existing items, such as customer job. Even paste list information from EXCEL.

Spreadsheet view is a great way to update customers/jobs, vendors, service items, inventory parts, and non-inventory parts.

Select the columns to display and place them in the order that best meets the needs. It can be copied and paste data from one record to another. This can come in handy for a single update to a group of records. Rather than edit each individual record it is simple copy and paste, even when the pasted data is from a dropdown list.

A "Copy down" command can be used to copy the same data to the end of a list. But this will also overstore existing field data for all items in that list.

Even data can be pasted directly from Excel to add to or modify the lists. But make sure that the columns displayed in EXCEL match the columns displayed in QuickBooks. The column headers should not be copied into QuickBooks. After copying, QuickBooks will notify any errors in the copied data. It can fix those errors in QuickBooks or close the Add/Edit Multiple List Entries and abort all changes made since it opened the form.

Users can save time by editing multiple long lists of items, customers, or vendors, rather than edit each item individually. They can also copy and paste data into QuickBooks directly from Excel with a simple key stroke, eliminating the unnecessary steps of inputting the data directly.

The Add/Edit Multiple List Entries feature is one of the greatest updates in years. It is so much easier to add customers, vendors and items, all at one time versus going into each one and saving and then adding the next one. Wow, what a time saver!

Access this feature from the Lists menu -> Add/Edit Multiple List Entries to display the following window. Using the List drop down menu, you can select to work with the following Lists – Customers (and Jobs), Vendors, Service Items, Inventory Parts, and Non-Inventory Parts.
Forms Customization –

More customization options, including free professional design templates for commonly used forms such as invoices and estimates, give QuickBooks users the ability to apply the same design to multiple forms at once. Those who want help designing a unique look can connect with a community of professional designers through Intuit Creative Solutions.

Company Snapshot –

QuickBooks users can now create a customized report to display on their computer screen, getting an immediate view of their company's bottom line. Previously, the Company Snapshot was a static view that could not be personalized. Users can choose from several reports, including new ones for yearly expenses and income comparisons, detailed expense and income breakdowns, and a top customer list. Plus, the reports can be changed instantly.

The new Company Snapshot gives great information at the click of a button. This is a great place to go to pinpoint problem areas or to just determine the strengths and weaknesses within the company.

Report Center –

This radically re-designed report center gives users access to more than 100 reports and makes it easier to find the right report in order to make better business decisions. Different views make it easier to navigate quickly between reports. These include a carousel view to flip through the reports, a list view to see all reports at once, and a ‘favorites' view to keep track of frequently used reports. A new search feature helps users find the report with the specific information they want.

santhosh kumar k - About the Author:

VP-opse holds a Post graduate degree in Commerce from Mysore University as well as a Masters Degree in Business Administration with specialization in Finance. He also holds certifications from AMFI and NCFM.Santhosh joined cosmic with over 4 years of experience in US accounting and Taxation that he gained through his work experience at M/S. Ernst and Young. He brings strong process discipline in both the technological and operational aspects of our service.

He has the credit of being a Charter President of Rotaract Club Mysore South-East RI Dist.3180 (Youth wing of rotary international) and Presently serving as Zonal secretary (Chamundi Zone) interacting with all top business community of Rotary and Rotaract Family

Outsource QuickBooks Bookkeeping for a Smarter Bookkeeping

Outsourcing, a major form of business has been prevailing in the market, off late. Since, its advent, it is never seen to have slowed down or have come to a halt. With its ever increasing popularity, outsourcing has been a life saver to the companies in the market because of the services and supports they provide. For this reason, outsourcing is growing faster with everyday. The accounting and bookkeeping departments are no exception to this. Almost all small to giant companies outsource QuickBooks bookkeeping to escape from maintaining those lengthy ledger lists.

You might ask the question why one should outsource QuickBooks bookkeeping when they can get it done by some in-house employee. To know more about the topic and its benefits, go through the following discussion that will cast some light on the matter. Listed below are the top six reasons that have made outsource QuickBooks bookkeeping smarter and more dependable than any other form of bookkeeping.

Outsource QuickBooks bookkeeping reduces overhead:

When you hire an employee for the job, the outlay that you have to incur is overhead. It all starts with paying for a classified advertisement or paying some consultancy to find an employee. Further, after employment, the expenses include benefits, payroll taxes, training (optional), office space, computer, etc. It has been seen that a company can save up to 50 % of its employee maintenance if they outsource QuickBooks bookkeeping.

Outsource QuickBooks bookkeeping Reduced cost of operating:

A dedicated team of professionals in a company is a necessity, but you should cut down on the additional expenses invited for optional or periodic jobs. By outsource QuickBooks bookkeeping; one can diminish the total cost of operation. This amount can be saved up or further invested in the company's turnover.

Outsource QuickBooks bookkeeping off load noncore activity:

Being the easiest function to outsource, QuickBooks bookkeeping, companies usually do not hire a back-office accountant for this reason. So, this frees space inside the work area and in that location, you can put some other sales personnel or estimator, which will consequently lead to improve the profit margin of the company. Thus a cost center gets transformed into a profit center.

Outsource QuickBooks bookkeeping provides high quality service:

Outsource QuickBooks bookkeeping to some reputed firm that lets their clients handled by a team of talented and experienced accountants and bookkeepers. These experienced and trained employees do your work neatly, swiftly and correctly. Such experienced professional can be hard to find and very expensive to keep. So try availing this bunch of talents at an unbelievably low cost.
Outsource QuickBooks bookkeeping provides overnight updates:

Outsource QuickBooks bookkeeping provides the advantage of overnight update, the work cycle in these outsource companies are continuous. The day the info is scanned, they get processed overnight.
Outsource QuickBooks bookkeeping provides full time availability:

Outsource QuickBooks bookkeeping to any online firm and you will get their assistance 24/7, unlike the in-house employees who might fall sick or for some other reasons become unavailable at times.

About the Author

Outsourcing QuickBooks Bookkeeping improves financial operations as well as increased the level of efficiency while at the same time curtailing risks and costs. There are many QuickBooks Bookkeeping Services that cater to small and medium businesses worldwide.

Dania

Get the Most Out of Your QuickBooks Accounting Software

The financial management and controls of businesses and not for profit organisations tend to come under the spotlight at times of economic difficulty.
When business is increasingly competitive and cashflow tight it is important to make sure you are making best use of your investment in your accounting system.
Many businesses view their accounting software as a tool for creating invoices and to provide information for the accountant. Little, if any use is made of the data on a day to day basis to assist with Financial Control and Financial Planning.
Driven by the changing business environment we are seeing an increasing number of requests for assistance in optimising the investment made in QuickBooks.
Request can include assistance in
a) Developing new reports for management. (management reporting is no longer a one a month activity).
b) Refining existing reports which do not meet the organisations requirements.
c) Providing information from QuickBooks to replace information generated in other systems (consolidating systems to improve efficiency and reduce cost).

1. Developing New Reports
The reporting function in QuickBooks has always been a strength. The software provides 120+ standard reports available at the click of a button. New users of QuickBooks will often ask 'which reports should I focus on?'
The Standard Profit & Loss Report, Standard Balance Sheet report, A/R (Debtor) summary report and A/R (Debtor) detail reports are often cited as a good start point.
QuickBooks can of course provide much more. The question should not be 'which reports should I focus on'? But 'I need to find a report that will tell me....
...which customers have not ordered from me recently?
...who are my most profitable customers?
...how does my turnover this month/ quarter compare to the same month / quarter last year?
...how am I performing against budget?
...who is my best salesman?
...who have I invoiced this month?
I am sure you can think of a few more relevant to your business

2. Refining Existing Reports
A simple refinement of a standard report can provide valuable information to business owners.
The Profit and Loss standard report can be amended by selecting an option from the columns box (to the right of the date field) to transform the reports, Try selecting a date range of 'This financial year' and column 'Monthly' to view a Profit & Loss Report per month for your current year.
Too much detail? Perhaps a 'Quarterly' view would be better.
Other popular refined reports can let you view
Invoice in sequential numbers
Purchase Orders / Sales Orders with the outstanding balances detailed

3. Consolidating Systems to Improve Efficiency
QuickBooks is primarily an Accounting package and many businesses use other systems to perform non accounting tasks (and sometimes accounting tasks).
A review of system usage may lead to an increased use of QuickBooks functions and improve efficiency
Businesses who have previously produced an invoice in one system e.g. word may find it more efficient to generate invoices in QuickBooks (printed on letter headed paper or with a logo added).
QuickBooks can take customer data to create standard letters replacing a mail merge in word.
Data held in excel or access detailing customers by group / type may also be held in QuickBooks. Depending on the requirement for the data duplication could be removed with resulting operational efficiencies.
Whilst QuickBooks cannot provide all the functions of a true CRM (Customer Relationship Management) system the data held in your QuickBooks file can be extracted for non accounting usage. e.g. sending out marketing letter or producing address labels.

Summary
If you do not have the financial data to manage your business and to plan for the future it is likely that you are not making full use of your investment in QuickBooks.
Financial Management & Financial Planning are critical for business success (or even survival). It's time to consider the untapped potential of your QuickBooks software, to extract the information you need and to improve efficiency in your data management.

About the Author

Tim Corner is a freelance writer who represents a number of UK businesses. For the very best in Accounting Software Advice and Quickbooks Courses he recommends Katara Ltd.

Access Quickbooks Anytime, Anywhere

by Quickbooks Hosting

If you are a small business owner or financial professional or financial advisor and keenly looking for real time access of various accounting and book keeping application, then quickbooks hosting is the perfect solution for you to adopt. QuickBooks Hosting can display you how you can potentially increase your profits, revenue generation and become more efficient in les time. With the help of quickbooks hosting you can satisfy your client's requests and queries at any time you want. You can serve better through quickbooks hosting services. NovelASPect offers the most flexible quickbooks hosting services with various apparent advantages including:

QuickBooks Hosting can easily reduce your expenses, and also increase your productivity at the same time. The ability to work from anywhere, anytime, with a single source for all of your data allows you to:

* minimize your travel time and expenses as well
* simplify PC maintenance & repair
Additionally, for CPA's Quickbooks hosting effectively allows:
* increased client satisfaction with remote support
* Additional revenue stream for your business through reselling our services
* increased efficiency through access to live company files

QuickBooks remote access solutions vary greatly.

QuickBooks Premier also provides a remote access feature. Moreover, even with this service, only one user at a time may take control over one remote computer. A user must be physically present at each computer to set up a session. It is seen as an ideal for training demos or financial presentations. One main thing is that QuickBooks is hosted on our secure server and you are using the same version of QuickBooks no matter where you login. QuickBooks Hosting also removes the need to install or run QuickBooks on your Personal Computer. You can run your software via a web-browser. NovelASPect manages all software maintenance and upgrades, automatically.

NovelAspect is a world- class brand and offers high-value security and secure services. Security of your data and files is the most essential to your organization. Threat to data security can occur either due to negligence in data transportation in the network or threat to the server storage features. The company helps in the secure data transfer and enable through highly encrypted data transfer protocol. Clients can rely on the confidentiality of the information provided.

About the Author

NovelASPect.com has no investors and no equipment leases or debt. The company is 100% employee owned and operated. Today, financial infrastructure is a bigger risk to service reliability than facility infrastructure...

Bookkeeping with QuickBooks

Designed for small businesses, QuickBooks is a powerful and most commonly used small business accounting and management software in the US. It is used to track expenses, prepare and send invoices, prepare financial statements, track inventory levels, and many other tasks. It is available in customized versions for different industries.

Here some step to think about when using Quickbooks:

Many small businesses work on the cash basis accounting. What this means is you record your expenses when you write the check or charge your credit card, and you record your trade or profits when you take the money to the bank and deposit it into your account. This is the effortless way to account for your transactions.

On the accrual basis accounting, you record income at the time of sale, not at the time you accept payment. You also enter expenses when you receive the bill, not when you pay it. The choice is yours on which accounting method you want use. Quickbooks work on both accounting method.
An online banking service is available with Quickbooks, which enables you to pay your bills automatically and resolve your bank accounts monthly. This is required to make sure you capture all business deduction to minimize your end of year tax responsibility.

Quickbooks other useful thing that allow modifying forms like statement, invoices and purchase orders which, you want to send to your customers. It will allow creating mailing labels and emailing messages to your existing customers that are setup in Quickbooks.

Quickbooks helps to develop reports; you can create many reports for daily management of your business. The most widely used reports are the Balance Sheet, Profit & Loss statement. The Profit and Loss statement is simply your sales minus your expenses over a period of time. When you select to display a report such as the Profit and Loss statement, you are able to drill down from each account to get the source of the amount in the report.

Thus, QuickBooks is a simple to use bookkeeping & accounting software program that agree to business owners to manage their business more usefully.

Dania

About the Author

This article has been provided courtesy of http://www.hitechbookkeepingservices.com � specialized in quickbooks bookkeeping. Hire virtual quickbooks bookkeeper for your small business.